As a cafe offering a diverse menu, Hvbitat Cafe, established in July 2024, sought an integrated solution to manage business operations and finances effectively. After relying on a very time-consuming manual process, Hvbitat Cafe switched to Mekari Jurnal software to significantly streamline time and operations through automated financial reports, real-time stock and inventory monitoring, and a flexible product bundling feature. Business challenges Running an F&B business with a varied menu is not easy. Hvbitat Cafe faced challenges in managing its business, especially when relying on manual processes and systems that did not support integration. With many raw materials to acquire, purchase planning was difficult as the manual process did not support purchase requests before payment. Stock movement and planning were difficult to monitor, and reconciliation was complex. The entire manual process of using spreadsheets to document, monitor, and create reports was also very time-consuming and impractical. Consequently, monthly financial reports could only be completed weeks after the month’s end, preventing Hvbitat Cafe from monitoring its finances and operations in real-time. This prevented Hvbitat Cafe from making timely and accurate business decisions to ensure smooth operations and healthy business finances. Mekari as a solution Hvbitat Cafe began implementing Mekari Jurnal in January 2025. Within months, Hvbitat Cafe experienced numerous benefits from integrating Mekari Jurnal into its business processes. One of the most helpful features for Annisa Gifi, Culture & Business Growth Lead, was stock management. With Mekari Jurnal’s stock opname feature, Annisa Gifi, also known as Keke, could monitor and plan stock accurately and measurably, thus simplifying F&B business management. Mekari Jurnal’s automation also helped Keke to calculate, summarize, and view real-time stock movements. Additionally, Mekari Jurnal recorded all change logs and histories to ensure transparency during team collaboration. Mekari Jurnal’s purchase-to-pay feature also simplifies Hvbitat Cafe’s operations. With 360-degree visibility into its finances, Hvbitat Cafe can make better and more accurate purchasing decisions. Now, Keke can plan purchases more effectively by tracking and reviewing purchase requests coming from the purchasing team, such as to restock ingredients, purchase kitchen supplies, and even get seasonal decorations, all within Mekari Jurnal. Mekari Jurnal integration with the POS system also enabled Hvbitat Cafe to synchronize business data with the iSeller system they have been using. With POS integration, customers can order Hvbitat Cafe’s menu via GoFood and GrabFood, and the system automatically deducts the corresponding stock from the product bundling in Mekari Jurnal, providing live updates on daily stock. In addition, the product bundling feature helps Hvbitat Cafe to track stock movement for combo menus. This feature also allows Keke to flexibly add and adjust Hvbitat Cafe’s combo menus at any time, thus meeting the needs of F&B businesses that have various seasonal menus according to ongoing campaigns. Creating financial reports also became easier and simpler. Mekari Jurnal supports automated generation of profit and loss statements, stock reports, and many other reports. Data and calculation accuracy also helped Keke eliminate errors and minimize the margin of error. “I don’t have to struggle to create reports. I just need to ensure all entered data is correct before generating the report. It’s much simpler than Excel,” said Keke. Results The implementation of Mekari Jurnal in Hvbitat Cafe’s business processes drove significant efficiency improvements, particularly with real-time stock management, automated financial reports, and POS system integration. Mekari Jurnal cut the financial report generation time to be 14x faster Mekari Jurnal’s automation enabled Hvbitat Cafe to create various financial reports optimally and reduce report generation time by up to 14x. With manual processes, Keke needed weeks to create monthly financial reports. With Mekari Jurnal, recording and financial reports are now available in just 1-2 days. The synchronized financial reports also ensure accurate and up-to-date data. Mekari Jurnal increased employee productivity by up to 78% With Mekari Jurnal, Keke can better allocate her working hours to focus on more strategic tasks. Before using Mekari Jurnal, Keke spent at least a full day managing Hvbitat Cafe’s operations and finances. With the automation of various Mekari Jurnal features, Keke can now seamlessly monitor and manage Hvbitat Cafe’s business in just 2-3 hours a day. This allows Keke to save up to 4.5x her time. Hvbitat Cafe on Mekari Jurnal After using Mekari Jurnal, Keke experienced a significant improvement in Hvbitat Cafe’s operational and financial management. She often recommends Mekari Jurnal software, such as the product bundling feature, to her fellow business owners in the F&B industry. During implementation, Keke also felt great support from Mekari Jurnal’s informative and responsive customer service. “I like it when a product has excellent customer service. In that regard, I recommend Mekari Jurnal because the (customer) service is very helpful,” said Keke.
